EGHAM CHAMBER OF COMMERCE

EGHAM FOOD & DRINK DAY, SATURDAY 8TH MAY 2010

STALL APPLICATION FORM

Please provide the following information:

Terms & Conditions

PLEASE NOTE: No booking will be accepted if all the points below are not met on application.

General:

The Egham Food & Drink Day is an outdoor event, held on Egham High Street. 

Trading is from 10am to 4pm, set up from 8.30am and clear the street by 5pm.

When unloading please try to ensure that your vehicle does not block the access route to other traders. If this is not possible then please be as quick as you can when unloading your vehicle.

All traders should unpack their cars into their allocated space and then move your car to a car park. Once this is done you will be allowed to set up your stall. Please do not set up your stall prior to removing your car from the road.

You will need to bring your own gazebo, tables and chairs.

No electricity is provided at this event. 

We are offering stalls to those people who produce their own food or drink of any kind. If you are a charity or are not sure whether your produce will be acceptable at our event please contact us before booking. 

Traders should:

 1. Fill in the application form and send it in as soon as possible but to arrive no later than 23rd April. Please note that stallholders wanting to set up on the day will be charged £50.

 2. List goods they wish to exhibit on the application form, no trader will be allowed to exhibit any products not declared on their form. 

 3. Enclose the full fee required with their booking form. 

 4. Sign and return the terms & conditions. 

 5. Send a copy of their public liability insurance document and if a food stall a copy of their food safety certificate.

 6. We reserve the right at our sole discretion and without giving any reason, to refuse any application promptly returning the full fees received. 

     Please note that there is no cancellation fee payable for this event.

Displays on the Day:

Each Trader undertakes to have his exhibits on display in his allocated space and in full view throughout the advertised hours of the event. No trader is allowed to use space not booked and paid for on the day.

Exhibits shall not obstruct the general view or hide the exhibits of others and shall not be packed, covered or removed before the end of the event without the permission of the event organisers. 

Each Trader is expected to remove all rubbish around their stall and to leave the venue in a pristine condition and any Trader who does not tidy up will not be asked to attend future events.

Insurance: Each Trader is responsible for the provision of their own public liability insurance and for the safety of their stall and it’s products. The insurance must cover you to sell your goods at this venue. 

The Egham Chamber of Commerce does not hold any liability for any trader or their products. 

Every trader shall participate in this event entirely at his or her own risk in every respect, and shall absolve The Egham Chamber of Commerce from responsibility for such risks, including personal injury, loss or damage to property: however this injury, loss or damage may be caused whether by fire, theft, inclement weather, interruption of power, defect in the equipment and building or failure of subcontractors or agents to perform. 

The Egham Chamber of Commerce cannot be held responsible, and its exhibitors absolve it from any responsibility, for loss of profits, for damage or theft of traders stock, interruption of power or services, or failure of press advertisement fully contracted to appear, inclement weather and failure of sub-contractors or agents to perform, which may result in loss to Traders. 

The Egham Chamber of Commerce does not provide insurance cover for theft or damage to Traders stock and recommends that they take adequate insurance against all risks.

It is a condition of booking that exhibitors absolve The Egham Chamber of Commerce from any responsibility for refunding fees paid by them except as specified under these conditions. 

I have read, understood and agree to all the above terms & conditions: